Working Time & Attendance

Working time that reaches
payroll correctly.

Manage schedules, track absences, and hand confirmed time data 
to payroll – for every employee, across Lithuania, Latvia, Estonia and Poland.

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Companies that chose Hermetis
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Thursday morning, shift change.

Someone called in sick at the last minute. The supervisor adjusted the schedule on the floor. By Friday, when payroll needs the hours, nobody is certain the correction made it into the system. Someone checks. It usually has. But that check happens every month.

The same role, two countries.

A team leader in Vilnius and a team leader in Rīga. Same job, different rules for how overtime is counted at the end of the month. The payroll team knows the difference – and they calculate it manually every time.

Clocking terminals on every entry point.

The data is there. But someone still has to export it, clean it, apply the rounding rules, and format it before payroll can use it. Every period, the same half-day of work.

New release!

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  • Build, approve, and process working time schedules
  • Register absences – time records update on approval
  • Register absences – time records update on approval
Primary action
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How it works

The full working time process – from schedule to payroll handoff.

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Everything your working time management needs.

Hermetis keeps working time records accurate from the moment a schedule is generated – through every absence, every overtime request, and the final handoff to payroll.

It applies statutory rules for Lithuania, Latvia, Estonia and Poland per employee, based on their legal entity. When something changes on the floor, the record follows.

  • Approve and process working time schedules
  • Register absences – time records update on approval
  • Handle overtime and extra work requests
  • Support standard, flexible, and shift-based working time arrangements
  • Generate monthly schedules from defined shift cycles
  • On-call duty time tracked (Lithuania)
  • Apply statutory calendars fo Poland, Lithuania, Latvia, and Estonia
  • Validate every schedule against labour law before saving
  • Lock working time at month-end payroll closure

From time input to payroll – without a manual step in between.

01

Schedule generated

Monthly schedules generated automatically and assigned to teams.

02

Absences & changes registered

Absences approved by the line manager. Time records update immediately on approval.

03

Labour law validated

Every schedule checked against statutory rules for Lithuania, Latvia, or Estonia and Poland before saving.

04

Data locked & handed to payroll

When the payroll period opens, time data freezes. Payroll receives validated totals – nothing to reconcile.

Time input

Schedules, absences, and clocking data in one place

Working time enters the system through schedule planning, absence requests, extra work requests, or direct import from clocking hardware. All sources feed a single time record per employee.

Validation

Statutory rules applied per country, per employee

Normative hours, overtime thresholds, daily limits, and rest periods applied automatically based on each employee's legal entity – Lithuania, Latvia, or Estonia and Poland. No manual rule configuration required.

Payroll handoff

Confirmed totals delivered, nothing to check first

Time data is locked when the payroll period opens. Overtime is calculated at period end against statutory normative adjusted for absences. Payroll receives the result.

Time records your payroll team can work from directly.

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Shift-based operations

The schedule is generated every month.

Don’t rebuild the plan when someone moves, a contract changes, or a new site opens.
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ALWAYS IN CHECK

Time and absence in the system according to the right rules

Our validation system will not let exceed absences balance or publish working time outside of working hours allowed by law.
WTA Absence register
How Hermetis can work for you

Locked before the run. Unchanged after it.

Make sure your payroll is always correct.

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Always know where things stand

Absence balances and working time totals available without asking.

A production manager checks her team's overtime balances before approving next week's extra shifts. A payroll specialist reviews what is coming in before the period closes. HR tracks sick leave across entities without running a separate report.

Vacation accruals, absence histories, working time summaries – available for any employee, any period, directly from the system. Working time data exports to financial systems and third-party tools in structured format.

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fOR ADVANCED needS

Do you need advanced shift scheduling?

Grafik Optymalny and Hermetis are two of the most capable tools available for shift-based operations in this region – one built for the complexity of operational scheduling, the other built for the compliance and payroll accuracy that has to follow from it.

Used together, they cover the full process: Grafik producing schedules optimised for operational demand, Hermetis ensuring those schedules are validated against statutory labour law, connected to absence records, and translated into payroll inputs that are correct before the run begins. For manufacturing and retail operations where scheduling precision and payroll accuracy both matter, the combination removes the gap that typically exists between the two.

GO x Hermetis
Case Study

“Absences management is where we lost most time and efficiency. Before implementing Hermetis 1200 hours were spent across the company.”

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Uldis Vilks

Head of IT, Kronus

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Popular integrations

Financial & Accounting Systems

  • SAP
  • Oracle
  • NetSuite
  • Xero
  • AXAPTA

Human Capital Management Systems

  • Workday
  • SAP SuccessFactors

Data Platforms

  • SharePoint

ERP Systems

  • Rivile

Integrations

Connects to the systems already in your operation.

Hermetis integrates with the tools your HR, payroll, and IT teams already use – clocking hardware, financial systems, identity providers, and third-party payroll tools. Standard integrations are available out of the box. Customer-specific connections are scoped separately.


SSO via OAuth 2.0 and user sync from Microsoft Azure Entra ID are included as standard. GL export connects working time and payroll data to your financial system. API access is available for system-to-system integration.

Open API. Secure, consistent, and fully traceable payroll data across all your systems.

Security

The security of your working time data

Employee working time data: hours, absences, schedules – stays within the legal entity it belongs to. Lithuania data does not cross into Poland. Each entity's records are isolated, auditable, and governed by the data residency rules of that country.

Access to working time records is role-based and defined by you.

Every access and every change is logged. When an auditor asks who changed a schedule and when, the answer is in the system.

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Working time management for growing businesses operating and large manufacturers.

Find out more about how it can work for you so that your payroll is always correct.

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Frequently asked questions

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How are schedules generated for shift workers?

Shift cycle definitions are set once, used to generate a whole year's shift schedules, then reviewed, adjusted, approved, and assigned so rotating-shift operations get a year of schedules in minutes rather than rebuilding plans by hand. Standard-mode schedules are generated automatically from each jurisdiction's statutory normative calendar and the employee's FTE. Approved absences appear in the shift schedule for visibility so planners can arrange cover, without altering the originally planned shift.

How is overtime tracked?

Extra work is registered through dedicated requests and classified automatically into statutory categories. Overtime, rest-day work, public-holiday work, night work, on-call, travel time each with the correct premium treatment. For summarised accounting, overtime or shortage is recognised at the end of the accounting period as the difference between actual hours and the statutory normative adjusted for justified absences, which avoids the common error of counting it day by day.

Can employees enter time straight onto the timesheet?

 No. Employees do not edit timesheets directly. The timesheet is built from approved absence requests and approved extra-work requests, so the actual-time record is controlled and auditable rather than self-entered. Worked time can also be imported automatically from clocking systems. Corrections after a timesheet closes are made as new versioned corrective timesheets with a full audit trail.

How does the payroll-period freeze work?

Working-time data, schedules and timesheets, locks automatically at the payroll-related freeze event, so payroll receives validated, payroll-ready totals already classified by statutory category, with nothing to match up by hand. Anything that needs to change after the freeze goes through a controlled corrective mechanism and, if it affects a closed period, through retroactive recalculation in Payroll so late changes are deliberate and traceable.

How are each country's working-time rules enforced?

Each country's statutory working-time limits, daily and weekly rest, maximum daily hours, break entitlements, and overtime caps are applied automatically from each employee's Legal Entity and checked the moment a schedule is saved. Hard validations block a schedule that would breach a statutory limit; soft validations warn the planner but allow a deliberate, recorded override. Because the rules are maintained per country, a planner does not need to know each jurisdiction's limits by heart to stay compliant.

How is sickness absence data from authorities handled?

Sickness-absence data is imported from the authority portals. Sodra in Lithuania, E-veselība in Latvia, and Haigekassa in Estonia. Rather than re-written from paper certificates, and late or corrected certificates are handled through controlled corrective absence records after a timesheet has closed. Estonia's link is the most direct; some flows elsewhere remain file-based due to authority-side limitations.

What clocking hardware do you integrate with?

Clocking hardware integrations are scoped per customer based on the specific device or system in use. File-based and API-based connections are both supported; specific connectors are scoped during implementation.